Facility Use Agreement


Facility Use Agreements must be obtained any time a Livingston Parish Public Schools facility is used by an organization not affiliated with Livingston Parish Public Schools (LPPS). The purpose of a Facility Use Agreement is to safeguard LPPS from any liability associated with non-school related events.


Facility Usage Rates per Facility:
$100 Daily Rate
$500 Three Month Season Rate
 
Utility Rates per Facility:
$20 Daily Rate
$100 Three Month Season Rate
The Facility Usage Rate may be waived for Non-Profit organizations.  Specific criteria must be met. The Utility Rate cannot be waived per Article VII, Section 14 of the Louisiana Constitution.

Facility Use Agreement Instructions

 

Step 1: Contact the Principal of the School where you want to hold the event and complete a School Facility Usage Request. The Principal must sign the form before proceeding to next step. 

Step 2: Gather the following documents. 
  • Proof of Non-Profit status, if applicable
  • Drivers License, if applicable
  • Certificate of Insurance (COI) naming LPPS as an Additional Insured. The day of the event must fall within the COI time period.

Step 3: Complete the LPPS Facility Use Agreement in SchoolCash Online. Only 1 agreement should be completed per event. Fees will automatically calculate based on the fields you select. Payment will be made immediately through SchoolCash Online. 

Step 4: Central Office will review and verify the Facility Use Agreement and all attachments. If their are any issues or concerns regarding the agreement or attachments, you will be notified. If approved, you will receive a copy of the executed agreement via the email address listed on the Facility Use Agreement. If denied, we will contact you and issue a refund. 


If you  have questions concerning this process, please contact Amber Williamson, Risk Management Secretary, at (225) 686-4277 or [email protected].


 

Important Information

  • LPPS reserves the right to deny usage of facilities for any reason or no reason. 

  • All request for use of facilities must be made at least 15 days before the event

  • The user shall assume all responsibility for proper supervision of facility and attendees and agrees to follow the requirements set forth in the Facility Use Agreement. 

  • Smoking, Alcohol, Illegal Drugs, and Firearms are strictly prohibited! Tobacco products, alcohol, illegal drugs and firearms are prohibited on all LPPS property, which includes buildings, parking lots and open outdoor space. This applies when students are on or off campus. 

  • All users of facilities MUST adhere to all fire codes. NO OPEN FLAMES ARE PERMITTED ON SCHOOL GROUNDS OR INSIDE OF BUILDINGS!

  • Occupancy must NOT exceed Maximum Capacity as stated by the State Fire Marshall.

  • Additional costs may be incurred for monitoring, security, and custodial services. 

  • Violation of agreed usage or falsification of information submitted to LPPS in connection with the request for usage could result in future request for facility usage being denied, as well as any remedies that may be applicable under law. Any activity which jeopardizes the safety of participants, or the safety and security of the facilities shall be considered a violation of this agreement.