MAINTENANCE

The Maintenance Department of the Livingston Parish School Board has had a positive effect since its beginning in 1979 toward improving the overall appearance of each school. This progress has been made by maintenance being done as the need arises. It is the goal of the Maintenance Department to provide emergency services as quickly as possible. After emergency services are provided, the maintenance workers are dispersed so that parish wide priority needs are met.

As of July, 2005 there are forty-three workers covering 39 school sites, Adult Education Center, Option III, Literary Center and the school board office complex. The 39 school sites have a combined total of over 3,000,000 square feet. The 43 workers that are presently employed consist of the following:

1- Maintenance Supervisor

1-AutoCad Operator/Draftsman

2 - Maintenance Foremen

6 - Carpenter III

5 - Electrician III

1 - Electrician II

1 - Electronics III

2 - Plumber III

4 - A.C./Heat III

2 - Cafeteria Equipment III

4 - Painter III

1 - Glazier

1 - Locksmith III

1 - General Maintenance III

9 - Helpers

1 - Runner/Warehouseman

1 - Secretary

In the 39 schools there are approximately 2,700 air conditioning units and approximately 2,500 heaters. These units, as well as all cafeteria equipment (freezers, ovens, steamers, dishwashers, etc.) for 37 cafeterias, are serviced by the Maintenance Department. Not included in the square footage are 70 T-Buildings, 10 baseball fields, 5 football fields, 8 multipurpose buildings, 30 gyms and 13 greenhouses that the Maintenance Department also maintains.

The Maintenance Department maintains and repairs 14 treatment plants and 2 lift stations in the schools. As of 1990, the state has required that we do testing on all 14 plants. Currently, we have someone contracted to do testing and reports, but all maintenance and repairs on treatment plants and lift stations are done by the School Board Maintenance Department.

Maintenance work orders are generated in the following manner: Routine request are faxed to the Maintenance Department. Emergencies are called in on the phone. Then all work requests are entered into the computer by the Maintenance Secretary and printed. Men in the field can hand write on blank work orders. Upon completion work orders are turned into the supervisor to be priced then given to the secretary to complete the information in the computer and remove them from the active list.

The materials and supplies that are used by the maintenance employees can either be purchased direct from suppliers or from stock that is in the maintenance warehouse. Purchasing direct from suppliers is done by the use of field purchase orders for items $100.00 or less. When more expensive items are needed, requisitions are required. Materials that come from stock are recorded on the work orders by the worker, and priced by the Maintenance Supervisor. Once a work order is completed, the number of hours required to do the job is recorded. The work order is then given to the Maintenance Supervisor who completes the cost of the job. From here the work order is used for proper billing to the correct district. At the beginning of each month, a report is done to show how many hours were spent in each district, as well as how much money was spent.

The money spent for supplies in the schools come from the seven mill accounts. Each school district is allowed a certain amount, depending upon the student population of the district. The money that is used to pay the salary of the maintenance employees comes from the second sales tax. The operational budget of the maintenance program comes from the second sales tax as well. The operational budget is to include such things as trucks, tools, truck expense, and labor.

The following reports will give a brief break down of where the work was done and what the cost was in each district.

CAFETERIA WORK ORDERS